Copying Records
You may order copies of records in the Search Room but the decision to copy is informed by guidelines, rules and legislation.
A. Photocopying /Scanning
The decision to photocopy is first determined by the condition of the record. Records that are too fragile or too large will not be photocopied or scanned since our prime responsibility is the preservation of the records. Once the records are deemed to be in good condition to withstand photocopying or scanning, the request for copies must not in any way infringe the Copyright Act, 2003.
  B. Use of cameras
Permission to photograph must first be sought by the Archivist.

Accessing records
The collection of records held by the National Archives is of enduring historical value, unique and irreplaceable. As such, the collection is secured in humidity and temperature-controlled record room to ensure its preservation for present and future generations.  Access to the records in the archive is therefore controlled and systematic, unlike a library where books are easily retrieved from shelves by users.
Records from the collection may be requested and consulted by visiting our Search Room at our office at Richmond Hill, Kingstown, where our knowledgeable staff will be on hand to assist you. There is no charge to view the records. Visitors are required to complete a Research Application Form.
 Once the Research Application Form is completed, your request will be forwarded to the Vault Attendant, who will retrieve the record, on a first-come, first-serve basis. You are required to fill out a form for each visit, one per day. No more than three items are allowed for use at a time.

 Access restrictions
It is important to note that there may be instances when access to records may be restricted.  This may occur when records are in a fragile condition, or are being restored in our conservation lab, or when there are specific legal or administrative restrictions to access.

 Handling records
As constant handling of records renders them vulnerable to damage and loss of information they contain, regular monitoring is done by Search Room staff to ensure that records are being handled in accordance with Search Room Regulations, some of which include:
the use of gloves when handling all documents;
no leaning or pressing on records;
no marking or annotating of records;
the use of pencils for taking notes
not interfering with the original order of papers within a file.